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OneDrive for Business Explained


What is OneDrive for Business? OneDrive for Business is intended to replace your user folder on your network, while offering easier sharing, better search and file management, and more security. The tagline is “One place for everything in your work life” and the following points are key aspects to understand:

  • OneDrive for Business only with Office 365. When saving files, the consumer OneDrive is for personal use and OneDrive for Business is for work.
  • Known limitations. You get 1TB of file storage and there is a 2GB upload limit per file. Also, folders and files may not contain any of the following characters: ~ # % * {} : <> ? / | “
  • Better features than file servers. Enjoy the benefits of fast search, Office Apps online, alerts on file changes, previous versions of files, a recycle bin, and regulation security compliance not available with other services like Dropbox.
  • Sync NOT recommended. While you can sync your OneDrive for Business for a trip on your tablet or notebook, there is a 20,000 item limit for folders and files. Syncing that much data regularly is not practical and there are so many reported problems that there is a published support article: Solve Sync Problems with OneDrive for Business.
  • Enhancements on-going. Microsoft has demonstrated a pattern of deploying nearly 3 dozen updates to online services each year with projected roadmap delivery of new capabilities for: extended cross-platform support, new mobility apps and enhancements, additional data loss prevention, new auditing and reporting, and file management improvements.

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